Core Features

Mailkea offers a comprehensive suite of AI-powered features to transform your email experience.

AI Email Organizer

The AI Email Organizer is your personal inbox assistant that automatically sorts and categorizes all your emails.

Key Features

• Auto-Categorization: Emails are automatically sorted into categories like Work, Personal, Shopping, Newsletters, and more
• Priority Detection: Important emails are highlighted and moved to the top
• Spam Filtering: Unwanted emails are automatically filtered out
• Smart Labels: AI creates custom labels based on your email patterns
• Multi-Account Support: Manage multiple email accounts in one place

How to Use

1. Navigate to Email Management
2. View your organized inbox with smart categories
3. Click on any category to see filtered emails
4. Use the search bar to find specific emails quickly
5. Adjust categories by dragging emails to different folders

Email Response Generator

Generate professional, context-aware email responses in seconds with AI-powered writing assistance.

What It Does

The Email Response Generator analyzes the email you received and creates a perfect reply that:

• Matches the tone of the conversation (formal, casual, friendly)
• Addresses all questions and points raised
• Uses your personal writing style
• Is grammatically correct and professional
• Can be customized to be short, medium, or detailed

How to Generate Responses

1. Open any email from your inbox
2. Click the Generate Response button
3. AI will create a draft response in a few seconds
4. Review the generated text
5. Edit if needed, or regenerate for different options
6. Click Send when you're happy with the response

Response Types

You can choose different response styles:

• Quick Reply: Short, to-the-point responses (1-2 sentences)
• Standard Reply: Balanced, professional responses (3-5 sentences)
• Detailed Reply: Comprehensive responses with explanations
• Custom Tone: Specify if you want formal, casual, or friendly tone

Smart Email Management

Take full control of your inbox with comprehensive email management tools powered by AI.

Management Features

• Inbox Zero Helper: AI suggests which emails to archive, delete, or respond to
• Follow-up Reminders: Get notified about emails that need a response
• Schedule Sending: Write emails now, send them later
• Email Templates: Save and reuse common email responses
• Bulk Actions: Archive, delete, or label multiple emails at once
• Search & Filter: Powerful search to find any email instantly

Best Practices

1. Check your inbox daily to stay on top of important emails
2. Use AI suggestions to quickly process large volumes of emails
3. Set up workflows for recurring email tasks
4. Archive emails you don't need instead of deleting them
5. Use the search function instead of scrolling through emails

Knowledge Base

Build a custom knowledge base to teach the AI about your business, products, and common email scenarios.

Why Use Knowledge Base?

By adding information to your knowledge base, the AI can:

• Provide accurate information about your business
• Generate responses that align with your company policies
• Answer customer questions correctly
• Use your specific terminology and brand voice
• Handle common scenarios automatically

How to Build Your Knowledge Base

1. Go to Knowledge Base
2. Click Add New Entry
3. Enter a title (e.g., "Return Policy")
4. Add the content or information
5. Save and the AI will learn from it
6. You can add documents, FAQs, policies, and more

Automated Workflows

Create powerful automation rules to handle repetitive email tasks automatically.

What Are Workflows?

Workflows are if-then rules that tell Mailkea what to do when certain conditions are met.

For example: "If an email is from my boss, mark it as high priority and notify me immediately."

Common Workflow Examples

• Auto-Archive: "If email is from newsletters, archive after reading"
• Priority Alert: "If email contains 'urgent', send me a notification"
• Auto-Label: "If email is from clients, add 'Client' label"
• Auto-Reply: "If email asks about pricing, send pricing template"
• Follow-up Reminder: "If I don't reply in 24 hours, remind me"

Learn more in our Workflows Guide.

Next Steps

• AI Tools - Explore AI image, music, and chat generation
• Automated Workflows - Learn to create powerful automation rules
• Pricing Plans - Choose the right plan for you